EMPLOYEE ON BOARDING

From Applicants to Employees

Transitioning an applicant to a new employee is a click away. Select hire from the applicant record and OPENdoor gets to work using your defined workflows to manage the onboarding process. Your new employee will automatically receive an email welcoming them into the organization and directing them to the new hire web portal where they can get started with the employee onboarding process.  All of the necessary forms that need to completed, and documents that need to be reviewed and signed, are available.

Manage and track the entire process right out of your new employee’s record. At a glance you can quickly see what has been done and what may still be outstanding. Review any of the completed forms, and if necessary, re-issue forms back to an employee if a correction is needed.

Assign and track any of the internal tasks that may need to get done, to ensure that your new employee has everything thing they need for a successful start. For example, having purchasing order equipment or having IT get their login and email set up. Create automated follow ups and/or escalations for important or time sensitive forms or tasks.

Simple Form Design for Easy Data Collection

AcquireTM’s OPENdoor uses a simple form design for data collection. These simple forms make it easy for the new hire to quickly provide the specific information necessary to complete the onboarding document. Forms are automatically pre-populated with information that is already part of the applicant’s profile. Enter once, populate many. Upon completion, the form populates the onboarding document and presents it to the new hire for review and e-signature.

Managing e-Forms and Documents Over The Web

Electronically manage forms and documents.  AcquireTM’s OPENdoor onboarding software can take all of your existing forms, documents and onboarding paperwork, and bring it online! New hires see only the forms and documents relevant to them, based on location, job code/requisition or position. New hires can quickly complete and sign the necessary paperwork, HR and hiring managers can review and approve these documents quickly through a simple intuitive Web interface.

In addition to standard forms, like W-4, I-9, Direct Deposit and state specific tax forms, AcquireTM’s OPENdoor easily lets you add any additional company specific forms and documents. For example, company policy’s, benefits and Insurance, background screening authorization, to name a few. Any form that you are currently collecting as part of your onboarding, can be set up as an e-form.

Collecting e-Signatures

OPENdoor allows new hires to quickly complete and e-sign the necessary paperwork and forms. Including W-4 and I-9 forms. Any form that requires a signature, can be set up to e-sign. All of the necessary documents and forms, along with signatures, are saved digitally in the employee’s record and are easily available for retrieval. They can be viewed, shared, and printed. They can also be sent to your HRIS or payroll provider, by using AcquireTM’s API (Application Programming Interface) to set up system integration.

Definable Onboarding Steps and Automated Workflows

OPENdoor lets you define and automate your onboarding process. With the click of a mouse onboarding for a new employee is started. AcquireTM OPENdoor can send out a welcome email to your new hires with instructions to login to your employee portal. From the portal they can easily review and complete any of the necessary forms, paperwork and tasks needed to support your onboarding process. At the same time, OPENdoor can be sending a internal task assignment to your IT department.  Providing them the appropriate new hire information they need to get logins and email accounts set up and ready to go for your new employee.

There are no limits to the number of workflows and new hire steps that can be set up. Different workflows can be setup for different employee onboarding needs, and based upon the different types of positions you hire for. For example, Exempt vs. Non-exempt positions  may have different on boarding requirements that need to be supported.

Behind the scene AcquireTM’s OPENdoor’s workflow automation engine simplifies and automates the employee onboarding process.

New Hire Onboarding Web Portal

First impressions can mean everything. So get you new employee started right, right from the start. AcquireTM’s OPENdoor employee onboarding software, provides new hires with a secure on line Web portal where they can review and complete any of the necessary new hire forms and paper work, 24 hours a day, seven days a week.

Employee Onboarding Teamwork

AcquireTM understands hiring is a team effort and OPENdoor makes it easy to manage employee onboarding across the entire organization. HR can create tasks as part of the onboarding workflow that can be assigned to individuals or departments. For example, having purchasing order equipment, or having IT get their login and email set up, or perhaps assigning a mentor that can reach out to the new employee, on the day they get started.

The designated task assignee receives all of the information they need to accomplish their task in the email notification they receive. Once the task is complete, they click on the link in the original email, and they’re done! The task is updated in your onboarding check list, date time stamped, so you’re assured that the action is complete.  All the information that a designated assignee needs to manage their role in the onboarding process, is available to them without the need to login, learn navigate, or manage software. This makes the process easy and intuitive for others who may not be a part of HR, and removes barriers that may make it more difficult for others to use the system effectively.

AcquireTM Integrations

AcquireTM’s API (Application Programming Interface) and Web Services can make it easy to set up integration with other systems. For example, 3^rd party payroll providers, HRIS or ERP, or other systems that may be in place.

This integration can be as simple as creating the appropriate data export file that can then be imported, or real-time bi-directional integration that can support actively moving data back and forth as needed based upon a set of defined actions or parameters.